Graduate Student FAQ

Academics

The University of Arizona requires that doctoral students complete a minor program of study consisting of at least 9 units. Graduate students in the Department of Planetary Sciences should choose a minor subject in consultation with their research advisor. Common minor subjects include:

Students should consult the minor department regarding the minor program requirements.

Forms, policies, and procedures for current PTYS/LPL graduate students are available online at: https://www.lpl.arizona.edu/graduate/forms

Graduate course listings for PTYS/LPL are available from the UA Course Catalog or from the LPL Graduate Academics site.

Please review the Graduate College policy on Continuous Enrollment or contact Mary Guerrieri, .

New, current, and prospective graduate students should check-in frequently with the UA Graduate College web site for information about degree services, funding opportunities, professional development, child care subsidies and family friendly information, health, wellness and safety, and other helpful information. The UA Graduate Center is also a good resource for graduate students as well as post-docs.

Please review the Graduate College policy on Minimum/Full-Time Enrollment or contact Mary Guerrieri, .

Note that as of Fall 2014, the policy regarding full-time status for graduate students has been revised; see below for policy summary and go to the UA General Catalog for complete details.

Fall and Spring Semesters

7/14/14 Note:  Full-Time unit minimums updated for Fall 2014.

During the fall and spring semesters, full-time status consists of enrollment for 9 units of graduate credit. Graduate students holding Graduate Assistant/ Associate appointments or working in regular student wage positions must maintain a minimum enrollment of 6 units of graduate credit.  A graduate student working on a thesis or dissertation who is only enrolled in 900-level units and not employed as a Graduate Assistant/ Associate or student worker must be enrolled in 3 units.  A student who has completed all course work, the thesis/dissertation unit requirements, has advanced to candidacy, is working on the thesis/dissertation, and is not employed as a Graduate Assistant/ Associate or student worker may apply for advanced status, which allows 1 unit of 900-level credit for full-time status. The full-time status enrollment minimums apply to students wishing to defer federal loan repayments, to international students with F or J visa status, and/or to students receiving University funding other than wages.

Summer Sessions

During pre-session and first and second summer sessions, full-time status consists of enrollment for 6 graduate units or more in any combination of Pre-Session, First, and Second Summer Sessions. Some colleges (Agriculture & Life Sciences and Engineering) require a greater number of units to maintain full-time graduate status if the student is receiving any financial assistance from the college. A student whose financial aid agreement requires enrollment during the summer sessions should contact the Office of Student Financial Aid to verify specific requirements. International students should check with the University's International Students Office to ensure that their registration is in compliance with their visa status.

As part of the Ph.D. program students are required to present three Graduate Student Colloquia. The presentations are evaluated by the audience and the student will be informed of the results of those evaluations within one month of the presentation.The colloquia are given in the second, third, and fourth semesters of study. At least one colloquium must be a review of an article (not authored by the student) in a peer-reviewed journal. At least one colloquium must be a summary of the student’s research.

At each colloquium, the audience completes an evaluation form; the forms are reviewed by a faculty member who will meet with the student to review the presentation and audience comments.

Please review the Graduate College policy and procedures on Leave of Absence or contact Mary Guerrieri, .

The Teaching Teams Program provides dynamic resources for learning and instruction at the University of Arizona. Teaching Teams is university-wide program with a home base at the Lunar and Planetary Laboratory (LPL). Historically, Teaching Teams has served a variety of faculty and students at the University of Arizona because the Teaching Teams approach to learning, curriculum building, and instruction is easy to use, and is successful across disciplines. It is the oldest and largest program of its kind on campus. To learn more about the program and how to participate, go to: https://teachingteams.arizona.edu/

Please review the Graduate College policy regarding degree requirements or contact Mary Guerrieri, .

The Carson Graduate Fellowship at LPL is funded through a generous endowment established by the estate of Virginia B. Carson, honoring her husband, a former member of the Flying Tigers, a master navigator for the U.S. Air Force Strategic Air Command, and an enthusiast of space exploration. Colonel Carson greatly admired the professionalism and accomplishments of the NASA space program.

The fellowship usually provides one year of support for a new, incoming, graduate student in Planetary Sciences. Support includes a one-year salary stipend, a supply/travel stipend, student health insurance, and the cost of tuition/fees for one academic year. Recipients are chosen by the faculty of the Department of Planetary Sciences.

LPL generally reimburses the PTYS 554/594A course fees as a stipend. Please be aware that if you drop the course, the stipend will be rescinded and this may result in a balance on your bursar account; if you drop the course, you may be responsible for additional fees.

In the case where a student has a scholarship funded by outside sources (whether it be NSF GRPF, NASA NESSF, foreign government, Graduate College, or other non-departmental source),  the department policy is to cover financial disparities relating to health insurance and tuition remissions by the university as follows:

1. Scholarship recipients must be employed at least ¼ time as either a TA or RA to obtain student health insurance and a 50% tuition remission. In this case, the remaining 50% tuition remission is covered by the department, first using the GRS/GTS fund, and then departmental overhead. If a student is employed as a ¼ time TA or RA during the Spring semester, then that student’s health insurance is also covered for the summer.

2. Scholarship recipients are eligible to receive summer support unless:

a. the terms of their scholarship say otherwise or

b. the combination of their stipend plus their ¼ time TA or RA salary is equal to or greater than a ½ time RA or TA salary with full summer support.

Students should be aware that the annual stipend provided with many scholarships is intended as compensation for the entire year, not just the academic year.

In no case will we attempt to adjust salaries so that everyone is “receiving the same amount”; our aim is to attempt to maintain equity within the LPL/UA allocations and to ensure that winners of scholarships or fellowships are not penalized financially.

Please review the Graduate College policy on transfer credit. Students who wish to transfer to the Ph.D. program must submit the admission application for the University of Arizona and the Department of Planetary Sciences.

Graduate credit earned at other approved institutions may be counted toward the requirements of a doctoral degree, but will not be included in the calculation of the University of Arizona G.P.A. Transferred units are subject to the following restrictions:

  • The credits must be approved by the major or minor department and the Graduate College.
  • The minimum grade for transferred credits must be an A or B or the equivalent at the institution where course was taken.
  • Transferred units may not count toward more than one doctorate.
  • A maximum of 30 units of transfer coursework may be used toward the Ph.D requirements. Students who wish to transfer credit must submit a Transfer Credit form in GradPath before the end of their first year of study to have the courses evaluated for transfer eligibility.

 

Please review the Graduate College policy on Minimum/Full-Time Enrollment or contact Mary Guerrieri, .

A student who has completed all course work, the thesis/dissertation unit requirements, has advanced to candidacy, is working on the thesis/dissertation, and is not employed as a Graduate Assistant/ Associate or student worker may apply for advanced status, which allows 1 unit of 900-level credit for full-time status. The full-time status enrollment minimums apply to students wishing to defer federal loan repayments, to international students with F or J visa status, and/or to students receiving University funding other than wages.

 

LPL Coffee Klatsch is an informal gathering of faculty, students, and staff at LPL. Coffee and snacks are provided. It's a great time to take a break and catch up with what's happening in the department. Coffee Klatsch usually happens on Wednesday at 3:30p.m. in Kuiper Space Sciences 309.

LPL Journal Club is held on Fridays at 2:00p.m. in Kuiper Space Sciences 309. Each week, there is a speaker who presents a current topic or paper for informal discussion. Journal Club topics/schedule are available here.

Benefits/Human Resources

Threatening Behavior is Prohibited. “Threatening behavior” means any statement, communication, conduct or gesture, including those in written form, directed toward any member of the University community that causes a reasonable apprehension of physical harm to a person or property. A student can be guilty of threatening behavior even if the person who is the object of the threat does not observe or receive it, so long as a reasonable person would interpret the maker’s statement, communication, conduct or gesture as a serious expression of intent to physically harm.

Review the university policy and procedures for mandatory reporting of threatening behavior.

The University of Arizona is committed to creating and maintaining a work and learning environment that is safe, inclusive and free of discriminatory conduct prohibited by the Nondiscrimination and Anti-harassment Policy. The Office of Institutional Equity (OIE) leads efforts to promote and uphold this policy and its goals, foster equity and opportunity, strengthen relationships across diverse groups, and support a campus culture of equality for all members of the University community.

Refer to the OIE web site for traning and outreach, policies and procedures, and reporting and complaint investigations.

The UA Graduate College maintains a list of funding and employment opportunities, including links to merit- and need-based awards, at http://grad.arizona.edu/new-and-current-students

LPL maintains a list of awards, available at www.lpl.arizona.edu/graduate/financial

Please also review information from the Graduate Center (gradcenter.arizona.edu/) and the Office of Scholarships and Financial Aid (OFSA) (financialaid.arizona.edu/graduate-students)

Students may also subscribe to the GradFunding Newsletter. The GradFunding Newsletter is a service of the University of Arizona Graduate College, Office of Fellowships and Community Engagement. To subscribe or unsubscribe to the newsletter, send an email to list@list.arizona.edu (link sends e-mail) with "subscribe (or unsubscribe) gradfunding FirstName LastName" in the subject line. You may send opportunities for posting to the newsletter editor, Shelley Hawthorne Smith (ssmith@grad.arizona.edu).

New, current, and prospective graduate students should check-in frequently with the UA Graduate College web site for information about degree services, funding opportunities, professional development, child care subsidies and family friendly information, health, wellness and safety, and other helpful information. The UA Graduate Center is also a good resource for graduate students as well as post-docs.

The University of Arizona offers various new employee orientations and trainings. For information about life at LPL, contact your supervisor, your administrative support staff, and Tara Bode in the Kuiper Business Office (Kuiper 339, 520-621-4497). LPL provides a New Employee Resource document, available from LPL Business Office forms

Orienting New Employees

Once a new employee is hired, an orientation partnership begins between the University and the employee to help the employee enjoy a successful and satisfying work/life experience.

An effective orientation should be on-going and not limited to the first few weeks of work. As a new employee, you should work closely with your supervisor and other colleagues in your unit or department to ensure that you have all the information and resources you will need to feel comfortable and prepared. A New Employee Checklist (PDF) is available to help you track your orientation progress.

As a new employee of the University of Arizona, there are many orientation activities available to assist you with your transition. This web page was designed to acquaint you with some of the formal orientation programs offered on campus.

Information about RA/TA benefits, including tuition remission, health insurance, etc., is available online from the Graduate College.

Please review the complete Graduate College policy.

Discrimination and Sexual Harassment

A student who believes that he or she has experienced discrimination or sexual harassment should contact the Office of Institutional Equity.  The student will be referred to an individual with expertise in these areas for confidential advice on handling the situation or filing a written complaint. Students with disabilities who would like information on University policies with regard to the Americans with Disabilities Act (ADA) should contact the University's Disability Resource Center (DRC) at (520) 621-3268. 

For the complete TADA policy and information on procedures, visit the Graduate College web site.

Temporary Alternative Duty Assignments for Graduate Assistants/Associates

While changing duties for family-related needs is not required and may not be feasible in all circumstances, deans, directors, department heads, advisors and faculty shall make every reasonable effort to meet the family-related needs of graduate assistants/associates (GA's), to the greatest possible extent, and in a manner consistent with the effective and efficient operation of the University. Similarly, GA's are expected to be flexible and plan ahead to the extent possible. 

Recognizing that some family circumstances may require special flexibility, GA's may request a temporary alternative duty assignment (no more than 6 weeks during one’s entire graduate education). The alternative duties should make it feasible to remain active as a GA under the following circumstances: the responsibility to care for the GA's newborn child or newly-placed adopted or foster child or the need to provide temporary care to the GA’s spouse/domestic partner, child or parent who has a serious health condition.
 
During the period of temporary assignment to alternative duties, the full-time equivalency (FTE) will remain unchanged and the GA will be compensated at the same rate of pay for all hours worked. GA's are classified as exempt employees, so their pay is not based on number of hours worked but for the whole job, regardless of the amount of time or effort required to complete the work.

 

Graduate student parents are encouraged to consider applicable family care programs from UA Life & Work Connections, ranging from individual consultations and referrals, to Child Care Subsidy & Housing Program, lactation resources, and a University-subsidized Sick Child and Emergency/Back-up Care Program. Visit http://lifework.arizona.edu to learn more about student child care and related programs.

Please also review resources listed by the UA Graduate College, including child care subsidies and family friendly information. The Graduate College is dedicated to promoting and strengthening family relationships. Many resources have been designed to help graduate students balance and manage family, work, and school.

 

Should a graduate student feel he or she has been treated unfairly, there are a number of resources available. With few exceptions, students should first attempt to resolve difficulties informally by bringing those concerns directly to the person responsible for the action, or with the student's graduate advisor, the department head, or the immediate supervisor of the person responsible for the action. If the problem cannot be resolved informally, the student may be able to file a formal grievance.

Please go to the Graduate College site to review complete policy and procedures.

If you are receiving salary or wages from the University of Arizona, you can establish Direct Deposit from UAccess Employee/Manager Self Service. Once logged in using your netID, to to Self Service (under Main Menu), then Payroll and Compensation, then Direct Deposit.

If you are a student who is not receiving salary or wages, you can establish Direct Deposit from your UAccess Student Center account.

  • Once logged in using your netID:
  • Click on the Account Inquiry link (under the Finances / My Account)
  • Click on the Web Refund Enrollment tab
  • Enter your direct deposit information
  • Click Enroll

Computing

To set up a web page you must have a collection of HTML files that are the content of your pages. To create these, you'll need to know how to write HTML. It's quite easy to learn HTML. Take a look at the pages for the HTML Class that we gave a while ago for some places to start.

So if you have the HTML and other files for your web page, how do you get it up on the LPL web pages?

Begin by using ssh to connect to shell.lpl.arizona.edu and log in to your LPL UNIX account. In your LPL home directory, create a directory called public_html (you can do this with the command mkdir public_html). You have to make this directory world readable, so that everyone can see your webpage. To do this, you can use the command chmod a+r public_html, from your home directory. Now put all of the HTML files into this directory (or make more directories under this), and you'll be able to see them on the web.

The address of your new web pages will be:

http://www.lpl.arizona.edu/~username

where username is your username.

For example, the web address for rbeyer's web page is

http://www.lpl.arizona.edu/~rbeyer.

Those are the basics! If you have questions, please email

LPL Webmaster / webmaster

LCS Unix Workstations, MACs, and Windows PCs can be found in rooms 331 and 429a. The Unix Workstations are Sun machines running Solaris with common administration of usernames & passwords.

After you have obtained an LPL user account from LPL Systems, you may use LPL email in one of the following ways:

  • Set up and use an LPL email client on your desktop/laptop, as follows:
    < >Windows and Mac users can download and install Thunderbird, unless they prefer Outlook or Mac Mail.

    Sun and Linux users should find that Thunderbird is already installed on their system.

    Click here to learn how to set up your LPL email client.

    Solaris command-line users can use pine or mailx after ssh-ing to shell (no setup required).

    Login to LPL WebMail

For best performance, LPL Systems recommends that you set up and use an email client on your desktop/laptop. 
LPL WebMail is primarily intended for use when you do not have access to your own system.

LPL WebMail is accessible from a link on the LPL home page. To obtain more information and login instructions, please click here: LPL WebMail Home. If you have comments or problem reports, please send email to sys. 

To get help in an emergency, please call or visit the LPL Central Computing Systems Staff at: 
Joe Gotobed Cell (520) 631-2138 Room SS-440
John Pursch Cell (520) 631-2200 Room SS-201

If it's not an emergency, please send email to the Systems Help Email Hot Line sys .

Email  with problems regarding email, computing, hardware, software, etc.

All faculty, students, and staff at the University of Arizona are assigned an official UA email account (email.arizona.edu). This is the address to which official university correspondence is directed by default. Members of PTYS/LPL also receive an LPL email account (lpl.arizona.edu). Be advised that you will either have to check both accounts, or forward/merge accounts. John Pursch can assist you in setting up your email account and providing instruction regarding access.

Financial

Information about RA/TA benefits, including tuition remission, health insurance, etc., is available online from the Graduate College.

Although we cannot make any guarantee, it is the department's intention to provide up to five (5) years of financial support towards completion of the Ph.D., contingent upon availability of funding and the student's making satisfactory academic progress and remaining in good academic standing with the department/University. Normally, this support will be provided in either the form of a half-time (20 hours per week, .50 FTE) Graduate Research Assistantship (GRA) or a half-time Graduate Teaching Assistantship (GTA). Current GA/TA salary information is available from Mary Guerrieri (, 520-621-2828). Most of our students supplement this support by working full time on research projects during the summer (with a GRA appointment). It is the policy of the department to provide students who receive an outside fellowship or scholarship with sufficient support in assistantships so that the total benefits package will be at least comparable to that of someone with a .50 FTE GTA or GRA who receives a summer GRA stipend.

LPL generally reimburses the PTYS 554/594A course fees as a stipend. Please be aware that if you drop the course, the stipend will be rescinded and this may result in a balance on your bursar account; if you drop the course, you may be responsible for additional fees.

In the case where a student has a scholarship funded by outside sources (whether it be NSF GRPF, NASA NESSF, foreign government, Graduate College, or other non-departmental source),  the department policy is to cover financial disparities relating to health insurance and tuition remissions by the university as follows:

1. Scholarship recipients must be employed at least ¼ time as either a TA or RA to obtain student health insurance and a 50% tuition remission. In this case, the remaining 50% tuition remission is covered by the department, first using the GRS/GTS fund, and then departmental overhead. If a student is employed as a ¼ time TA or RA during the Spring semester, then that student’s health insurance is also covered for the summer.

2. Scholarship recipients are eligible to receive summer support unless:

a. the terms of their scholarship say otherwise or

b. the combination of their stipend plus their ¼ time TA or RA salary is equal to or greater than a ½ time RA or TA salary with full summer support.

Students should be aware that the annual stipend provided with many scholarships is intended as compensation for the entire year, not just the academic year.

In no case will we attempt to adjust salaries so that everyone is “receiving the same amount”; our aim is to attempt to maintain equity within the LPL/UA allocations and to ensure that winners of scholarships or fellowships are not penalized financially.

Please review the Graduate College policy on Minimum/Full-Time Enrollment or contact Mary Guerrieri, .

A student who has completed all course work, the thesis/dissertation unit requirements, has advanced to candidacy, is working on the thesis/dissertation, and is not employed as a Graduate Assistant/ Associate or student worker may apply for advanced status, which allows 1 unit of 900-level credit for full-time status. The full-time status enrollment minimums apply to students wishing to defer federal loan repayments, to international students with F or J visa status, and/or to students receiving University funding other than wages.

 

If you are receiving salary or wages from the University of Arizona, you can establish Direct Deposit from UAccess Employee/Manager Self Service. Once logged in using your netID, to to Self Service (under Main Menu), then Payroll and Compensation, then Direct Deposit.

If you are a student who is not receiving salary or wages, you can establish Direct Deposit from your UAccess Student Center account.

  • Once logged in using your netID:
  • Click on the Account Inquiry link (under the Finances / My Account)
  • Click on the Web Refund Enrollment tab
  • Enter your direct deposit information
  • Click Enroll

FAFSA is the Free Application for Federal Student Aid, which you need to fill out if you want financial aid from the U.S. Department of Education to help you pay for college or career school. The FAFSA also is an application for aid from state governments, and from many colleges. Learn more about the FAFSA or fill out a FAFSA now.

Having a completed FAFSA on file may qualify you for need-based university/state/federal fellowships, scholarships, and private awards.

The UA Graduate College maintains a list of funding and employment opportunities, including links to merit- and need-based awards, at http://grad.arizona.edu/new-and-current-students

LPL maintains a list of awards, available at www.lpl.arizona.edu/graduate/financial

Please also review information from the Graduate Center (gradcenter.arizona.edu/) and the Office of Scholarships and Financial Aid (OFSA) (financialaid.arizona.edu/graduate-students)

Students may also subscribe to the GradFunding Newsletter. The GradFunding Newsletter is a service of the University of Arizona Graduate College, Office of Fellowships and Community Engagement. To subscribe or unsubscribe to the newsletter, send an email to list@list.arizona.edu (link sends e-mail) with "subscribe (or unsubscribe) gradfunding FirstName LastName" in the subject line. You may send opportunities for posting to the newsletter editor, Shelley Hawthorne Smith (ssmith@grad.arizona.edu).

The Carson Graduate Fellowship at LPL is funded through a generous endowment established by the estate of Virginia B. Carson, honoring her husband, a former member of the Flying Tigers, a master navigator for the U.S. Air Force Strategic Air Command, and an enthusiast of space exploration. Colonel Carson greatly admired the professionalism and accomplishments of the NASA space program.

The fellowship usually provides one year of support for a new, incoming, graduate student in Planetary Sciences. Support includes a one-year salary stipend, a supply/travel stipend, student health insurance, and the cost of tuition/fees for one academic year. Recipients are chosen by the faculty of the Department of Planetary Sciences.

Please review information from the Bursar's office or contact Mary Guerrieri, .

Please review information from the tuition and fees calculator from the Bursar's office or contact Mary Guerrieri, .

General

For keys to PTYS/LPL offices, supervisors should send an email to ; message should provide employee name and list of rooms for which keys are needed. Employee can then contact Sarah Lane-Gaxiola in the LPL Business Office, Kuiper 339.  She will make a copy of your CatCard and request the key(s)/access required.

What is FERPA?

The Family Educational Rights and Privacy Act of 1974, commonly referred to as FERPA or the Buckley amendment, is a federal law designed to protect the privacy of a student’s educational record. FERPA applies to all educational agencies or institutions that receive federal funding for any program administered by the Secretary of Education.  FERPA also applies to private entities that contract to perform services for the University that it would otherwise undertake to perform on its own; in such cases, the private entity must observe the same FERPA protections applicable to the University. FERPA grants adult students (18 and older) the following rights:

  • The right to inspect and review their educational records
  • The right to seek the amendment of their educational records
  • The right to consent to the disclosure of their educational records
  • The right to obtain a copy of their school’s Student Records Policy
  • The right to file a complaint with the FERPA Office in Washington, D.C.

All faculty, staff, and students who work with students and educational records MUST review FERPA policy and complete the FERPA tutorial.

Contact Joshua Sosa at 520-621-0290 or 520-838-1317. If Joshua is unavailable, call the Academic Office at 520-621-6963.

New, current, and prospective graduate students should check-in frequently with the UA Graduate College web site for information about degree services, funding opportunities, professional development, child care subsidies and family friendly information, health, wellness and safety, and other helpful information. The UA Graduate Center is also a good resource for graduate students as well as post-docs.

LPL Coffee Klatsch is an informal gathering of faculty, students, and staff at LPL. Coffee and snacks are provided. It's a great time to take a break and catch up with what's happening in the department. Coffee Klatsch usually happens on Wednesday at 3:30p.m. in Kuiper Space Sciences 309.

LPL letterhead and logos are posted here. You can visit the UA RedBar site for access to UA graphics.

LPL hosts the UA chapter of Students for the Exploration and Development of Space (SEDS). The UA SEDS group is very active and includes students from a variety of majors. For more information, visit the UA SEDS web site.

LPL Journal Club is held on Fridays at 2:00p.m. in Kuiper Space Sciences 309. Each week, there is a speaker who presents a current topic or paper for informal discussion. Journal Club topics/schedule are available here.

Check out the supply cabinet, Kuiper 335.

LPL is home to the Arizona Space Grant Consortium. Led by a statewide team of managers and affiliate representatives, Arizona Space Grant is part of The National Space Grant College and Fellowship Program, established by Congress in 1987. Space Grant contributes to the nation's science enterprise by implementing research, education and public service projects through a national network of university-based Space Grant consortia.

The specific objectives of the program are:

  • To establish a national network of universities with interests and capabilities in aeronautics, space and related fields;
  • To encourage cooperative programs among universities, aerospace industry, and federal, state and local governments;
  • To encourage interdisciplinary training research, and public-service programs related to aerospace;
  • To recruit and train professionals, especially women and underrepresented minorities, for careers in aerospace science, technology, and allied fields; and
  • To promote a strong science, math, and technology educational base from elementary through university levels.

The AZSGC mission is to expand opportunities for Americans to learn about and participate in NASA's aeronautics and space programs by supporting and enhancing science, and engineering education, research, and delivering high quality public education programs. Our goal is to integrate research with education to help build a diverse, scientifically literate citizenry and a well-prepared science, engineering and technology workforce. 

Yes! The LPL Library is located in Kuiper 409. Lisa Martin (; 520-621-2870) is the librarian.

The Carson Graduate Fellowship at LPL is funded through a generous endowment established by the estate of Virginia B. Carson, honoring her husband, a former member of the Flying Tigers, a master navigator for the U.S. Air Force Strategic Air Command, and an enthusiast of space exploration. Colonel Carson greatly admired the professionalism and accomplishments of the NASA space program.

The fellowship usually provides one year of support for a new, incoming, graduate student in Planetary Sciences. Support includes a one-year salary stipend, a supply/travel stipend, student health insurance, and the cost of tuition/fees for one academic year. Recipients are chosen by the faculty of the Department of Planetary Sciences.

Disruptive Behavior is conduct that materially and substantially interferes with or obstructs the teaching or learning process in the context of a classroom or educational setting.

Review the policies and guidelines available from the Dean of Students.

Threatening Behavior is Prohibited. “Threatening behavior” means any statement, communication, conduct or gesture, including those in written form, directed toward any member of the University community that causes a reasonable apprehension of physical harm to a person or property. A student can be guilty of threatening behavior even if the person who is the object of the threat does not observe or receive it, so long as a reasonable person would interpret the maker’s statement, communication, conduct or gesture as a serious expression of intent to physically harm.

Review the university policy and procedures for mandatory reporting of threatening behavior.

Contact Sarah Lane-Gaxiola () or Kari Figueroa( ) in the Kuiper Business Office (Kuiper 339) for access to the Kuiper bike cage (located under the gantry stairwell on the northeast corner of the building).

Information about University of Arizona residency classification requirements (including residency forms) is available online at http://registrar.arizona.edu/residency

The University of Arizona is committed to creating and maintaining a work and learning environment that is safe, inclusive and free of discriminatory conduct prohibited by the Nondiscrimination and Anti-harassment Policy. The Office of Institutional Equity (OIE) leads efforts to promote and uphold this policy and its goals, foster equity and opportunity, strengthen relationships across diverse groups, and support a campus culture of equality for all members of the University community.

Refer to the OIE web site for traning and outreach, policies and procedures, and reporting and complaint investigations.

The FAX number for LPL/Kuiper is 520-621-4933. The Kuiper FAX machine is located in the mailroom, Kuiper 315. Users will need to have their long-distance PIN phone codes to make dial a long-distance number.

According to the Arizona Department of Motor Vehicles, out-of-state students enrolled with 7 or more units per semester are not considered Arizona residents (https://www.azdot.gov/mvd/VehicleServices/Registration/registration-compliance-violators) and do not need to license their vehicles in Arizona.

Out-of-state students with a vehicle manufactured between 1966 and 2010 must take the vehicle to one of the local emissions stations (http://www.myazcar.com/) and bring a copy of your student schedule, indicating enrollment for 7 or more credit hours. If the vehicle passes emissions, the student will pay .25 and receive and excemption sticker. If the vehicle was manufactured after 2010, the student may go to any ADOT MVD office (http://www.myazcar.com/) with a copy of the course schedule, indicating enrollment for 7 or more credit hours, and pay the .25 fee to receive the exemption sticker.

If the vehicle is registered to someone other than the student, student must provide a power of attorney letter.

 

Contact the following staffers:

  • Tara Bode (Kuiper 339, 520-621-4497,) is the Kuiper building monitor.
  • Sue Robison (Sonett 107, 520-621-6950, ) is the Sonett building monitor.
  • Ron Richards (Drake 101, 520-549-7152, ) is the Drake building monitor.

For after-hours emergencies, call the UA Facilities Management switchboard, 520-621-3000.

Shared (networked) printers in the Kuiper building (3rd and 4th floors) are maintained by sys (); contact sys for problems with ink, jams, etc.

Paper for these printers is available in the Kuiper mailroom, Kuiper 315.

Contact Tara Bode in the LPL Business Office, Kuiper 339: , 520-621-4497.

Information about obtaining a UA CatCard is here: http://www.catcard.arizona.edu/obtain_catcard.  You will need a CatCard before obtaining keys to an office in Kuiper or Sonett.

To obtain your CatCard you must visit the CatCard Office located in the Student Union. Please be prepared with the following:

  • A government or state issued photograph identification such as a driver's license, state identification card, or passport. High school issued identification is NOT accepted as valid identification.
  • A completed and signed CatCard Terms and Conditions Form
  • Students and affiliates pay $25 for their first card.
  • Faculty and staff are issued their first CatCard free of charge.

Please Note: When you apply for your CatCard, you will need to provide your student or employee identification number to verify your status at the University of Arizona. This information is needed because only students, faculty, staff, and some affiliates of the University of Arizona are eligible to receive a CatCard. This number will not appear on the face of your CatCard, but it will be encoded electronically on your card, to be used for necessary UA internal purposes only. The number will not be provided to outside entities without your prior consent.

Requirements

  • Students must be enrolled in at least one class, or be participating in a New Student Orientation.
  • New employees must have been issued an employee identification number (EmplID) and show active status in the payroll system.

There is 1 Konica Minolta copier in the Kuiper building (Kuiper 351A), 1 copier in the Sonett building, and 1 copier in the Drake building.

To use the copiers, contact Ali Castillo in the LPL Business Office (Kuiper 339) for a PIN. The PIN will be keyed to appropriate account number(s); scanning is free, but a PIN is required as a login.

If you encounter problems with the Kuiper copier, see Bert Orosco (Kuiper 325).

All faculty, students, and staff at the University of Arizona are assigned an official UA email account (email.arizona.edu). This is the address to which official university correspondence is directed by default. Members of PTYS/LPL also receive an LPL email account (lpl.arizona.edu). Be advised that you will either have to check both accounts, or forward/merge accounts. John Pursch can assist you in setting up your email account and providing instruction regarding access.

LPL uses the LARS online scheduling system to reserve classrooms, laptops, a/v materials, and more. LPL staff can use their LPL email credentials to log into LARS. Off-campus access is available using the LPL email credentials. If you experience problems, contact ; for other assistance in accessing LARS or making a reservation, contact the LPL Academic Office, 520-621-6963.

Please review the complete Graduate College policy.

Discrimination and Sexual Harassment

A student who believes that he or she has experienced discrimination or sexual harassment should contact the Office of Institutional Equity.  The student will be referred to an individual with expertise in these areas for confidential advice on handling the situation or filing a written complaint. Students with disabilities who would like information on University policies with regard to the Americans with Disabilities Act (ADA) should contact the University's Disability Resource Center (DRC) at (520) 621-3268. 

Most of the information a new employee might need can be found at the U of A "New to the U" website. For any other additional questions on general new employee policies or procedures, please contact UA Human Resources or Tara Bode in the LPL Business Office, Kuiper 339.

For the complete TADA policy and information on procedures, visit the Graduate College web site.

Temporary Alternative Duty Assignments for Graduate Assistants/Associates

While changing duties for family-related needs is not required and may not be feasible in all circumstances, deans, directors, department heads, advisors and faculty shall make every reasonable effort to meet the family-related needs of graduate assistants/associates (GA's), to the greatest possible extent, and in a manner consistent with the effective and efficient operation of the University. Similarly, GA's are expected to be flexible and plan ahead to the extent possible. 

Recognizing that some family circumstances may require special flexibility, GA's may request a temporary alternative duty assignment (no more than 6 weeks during one’s entire graduate education). The alternative duties should make it feasible to remain active as a GA under the following circumstances: the responsibility to care for the GA's newborn child or newly-placed adopted or foster child or the need to provide temporary care to the GA’s spouse/domestic partner, child or parent who has a serious health condition.
 
During the period of temporary assignment to alternative duties, the full-time equivalency (FTE) will remain unchanged and the GA will be compensated at the same rate of pay for all hours worked. GA's are classified as exempt employees, so their pay is not based on number of hours worked but for the whole job, regardless of the amount of time or effort required to complete the work.

 

Campus mail is picked up daily from the LPL mailroom in Kuiper 315. Please use envelopes marked “campus mail” and be sure to address all envelopes with correct/exact building and recipient. Please note that there are different bins for mail going to the Drake or Sonnet buildings and mail going to other areas of campus. 

Graduate student parents are encouraged to consider applicable family care programs from UA Life & Work Connections, ranging from individual consultations and referrals, to Child Care Subsidy & Housing Program, lactation resources, and a University-subsidized Sick Child and Emergency/Back-up Care Program. Visit http://lifework.arizona.edu to learn more about student child care and related programs.

Please also review resources listed by the UA Graduate College, including child care subsidies and family friendly information. The Graduate College is dedicated to promoting and strengthening family relationships. Many resources have been designed to help graduate students balance and manage family, work, and school.

 

Visit Risk Management and click on “Driver Registration and Motor Vehicle Record Check.”  Fill out the information for the University to check your driving record and clear you to drive University vehicles. Consult with Tara Bode in Kuiper 339 (520-621-4497) to ensure the check is required.

Should a graduate student feel he or she has been treated unfairly, there are a number of resources available. With few exceptions, students should first attempt to resolve difficulties informally by bringing those concerns directly to the person responsible for the action, or with the student's graduate advisor, the department head, or the immediate supervisor of the person responsible for the action. If the problem cannot be resolved informally, the student may be able to file a formal grievance.

Please go to the Graduate College site to review complete policy and procedures.

International Students

The University of Arizona provides information regarding taxes and the international student online here: http://global.arizona.edu/international-students/taxes.

Information about student visa requirements is online with the International Students Office of UA Global Initatives. Please refer to the guidelines posted there and take advantage of the advising from that office.

**NOTE** Students MUST inform Tara Bode in Kuiper 339 (, 520-621-4497) if their visa expires/renews. Students whose visas expire WILL NOT BE PAID for the time they hold the expired visa and there is NO BACKPAY permitted.

Please review the Graduate College policy on Minimum/Full-Time Enrollment or contact Mary Guerrieri, .

A student who has completed all course work, the thesis/dissertation unit requirements, has advanced to candidacy, is working on the thesis/dissertation, and is not employed as a Graduate Assistant/ Associate or student worker may apply for advanced status, which allows 1 unit of 900-level credit for full-time status. The full-time status enrollment minimums apply to students wishing to defer federal loan repayments, to international students with F or J visa status, and/or to students receiving University funding other than wages.

 

International students should refer to the University of Arizona Global Initiatives Office web site, which provides useful information on visas, language requirements, passports, arrival checklists, resource manuals, orientations, etc: https://global.arizona.edu/

Taxes

The University of Arizona provides information regarding taxes and the international student online here: http://global.arizona.edu/international-students/taxes.

Academics

As part of the Ph.D. program students are required to present three Graduate Student Colloquia. The presentations are evaluated by the audience and the student will be informed of the results of those evaluations within one month of the presentation.The colloquia are given in the second, third, and fourth semesters of study. At least one colloquium must be a review of an article (not authored by the student) in a peer-reviewed journal. At least one colloquium must be a summary of the student’s research.

At each colloquium, the audience completes an evaluation form; the forms are reviewed by a faculty member who will meet with the student to review the presentation and audience comments.

The Teaching Teams Program provides dynamic resources for learning and instruction at the University of Arizona. Teaching Teams is university-wide program with a home base at the Lunar and Planetary Laboratory (LPL). Historically, Teaching Teams has served a variety of faculty and students at the University of Arizona because the Teaching Teams approach to learning, curriculum building, and instruction is easy to use, and is successful across disciplines. It is the oldest and largest program of its kind on campus. To learn more about the program and how to participate, go to: https://teachingteams.arizona.edu/

The Carson Graduate Fellowship at LPL is funded through a generous endowment established by the estate of Virginia B. Carson, honoring her husband, a former member of the Flying Tigers, a master navigator for the U.S. Air Force Strategic Air Command, and an enthusiast of space exploration. Colonel Carson greatly admired the professionalism and accomplishments of the NASA space program.

The fellowship usually provides one year of support for a new, incoming, graduate student in Planetary Sciences. Support includes a one-year salary stipend, a supply/travel stipend, student health insurance, and the cost of tuition/fees for one academic year. Recipients are chosen by the faculty of the Department of Planetary Sciences.

Please review the Graduate College policy on Continuous Enrollment or contact Mary Guerrieri, .

Please review the Graduate College policy on Minimum/Full-Time Enrollment or contact Mary Guerrieri, .

Note that as of Fall 2014, the policy regarding full-time status for graduate students has been revised; see below for policy summary and go to the UA General Catalog for complete details.

Fall and Spring Semesters

7/14/14 Note:  Full-Time unit minimums updated for Fall 2014.

During the fall and spring semesters, full-time status consists of enrollment for 9 units of graduate credit. Graduate students holding Graduate Assistant/ Associate appointments or working in regular student wage positions must maintain a minimum enrollment of 6 units of graduate credit.  A graduate student working on a thesis or dissertation who is only enrolled in 900-level units and not employed as a Graduate Assistant/ Associate or student worker must be enrolled in 3 units.  A student who has completed all course work, the thesis/dissertation unit requirements, has advanced to candidacy, is working on the thesis/dissertation, and is not employed as a Graduate Assistant/ Associate or student worker may apply for advanced status, which allows 1 unit of 900-level credit for full-time status. The full-time status enrollment minimums apply to students wishing to defer federal loan repayments, to international students with F or J visa status, and/or to students receiving University funding other than wages.

Summer Sessions

During pre-session and first and second summer sessions, full-time status consists of enrollment for 6 graduate units or more in any combination of Pre-Session, First, and Second Summer Sessions. Some colleges (Agriculture & Life Sciences and Engineering) require a greater number of units to maintain full-time graduate status if the student is receiving any financial assistance from the college. A student whose financial aid agreement requires enrollment during the summer sessions should contact the Office of Student Financial Aid to verify specific requirements. International students should check with the University's International Students Office to ensure that their registration is in compliance with their visa status.

Please review the Graduate College policy regarding degree requirements or contact Mary Guerrieri, .

LPL generally reimburses the PTYS 554/594A course fees as a stipend. Please be aware that if you drop the course, the stipend will be rescinded and this may result in a balance on your bursar account; if you drop the course, you may be responsible for additional fees.

Please review the Graduate College policy on transfer credit. Students who wish to transfer to the Ph.D. program must submit the admission application for the University of Arizona and the Department of Planetary Sciences.

Graduate credit earned at other approved institutions may be counted toward the requirements of a doctoral degree, but will not be included in the calculation of the University of Arizona G.P.A. Transferred units are subject to the following restrictions:

  • The credits must be approved by the major or minor department and the Graduate College.
  • The minimum grade for transferred credits must be an A or B or the equivalent at the institution where course was taken.
  • Transferred units may not count toward more than one doctorate.
  • A maximum of 30 units of transfer coursework may be used toward the Ph.D requirements. Students who wish to transfer credit must submit a Transfer Credit form in GradPath before the end of their first year of study to have the courses evaluated for transfer eligibility.

 

Please review the Graduate College policy on Minimum/Full-Time Enrollment or contact Mary Guerrieri, .

A student who has completed all course work, the thesis/dissertation unit requirements, has advanced to candidacy, is working on the thesis/dissertation, and is not employed as a Graduate Assistant/ Associate or student worker may apply for advanced status, which allows 1 unit of 900-level credit for full-time status. The full-time status enrollment minimums apply to students wishing to defer federal loan repayments, to international students with F or J visa status, and/or to students receiving University funding other than wages.

 

The University of Arizona requires that doctoral students complete a minor program of study consisting of at least 9 units. Graduate students in the Department of Planetary Sciences should choose a minor subject in consultation with their research advisor. Common minor subjects include:

Students should consult the minor department regarding the minor program requirements.

Forms, policies, and procedures for current PTYS/LPL graduate students are available online at: https://www.lpl.arizona.edu/graduate/forms

Graduate course listings for PTYS/LPL are available from the UA Course Catalog or from the LPL Graduate Academics site.

Financial

Please review information from the Bursar's office or contact Mary Guerrieri, .

Please review information from the tuition and fees calculator from the Bursar's office or contact Mary Guerrieri, .

Information about RA/TA benefits, including tuition remission, health insurance, etc., is available online from the Graduate College.

Although we cannot make any guarantee, it is the department's intention to provide up to five (5) years of financial support towards completion of the Ph.D., contingent upon availability of funding and the student's making satisfactory academic progress and remaining in good academic standing with the department/University. Normally, this support will be provided in either the form of a half-time (20 hours per week, .50 FTE) Graduate Research Assistantship (GRA) or a half-time Graduate Teaching Assistantship (GTA). Current GA/TA salary information is available from Mary Guerrieri (, 520-621-2828). Most of our students supplement this support by working full time on research projects during the summer (with a GRA appointment). It is the policy of the department to provide students who receive an outside fellowship or scholarship with sufficient support in assistantships so that the total benefits package will be at least comparable to that of someone with a .50 FTE GTA or GRA who receives a summer GRA stipend.

LPL generally reimburses the PTYS 554/594A course fees as a stipend. Please be aware that if you drop the course, the stipend will be rescinded and this may result in a balance on your bursar account; if you drop the course, you may be responsible for additional fees.

Graduate student parents are encouraged to consider applicable family care programs from UA Life & Work Connections, ranging from individual consultations and referrals, to Child Care Subsidy & Housing Program, lactation resources, and a University-subsidized Sick Child and Emergency/Back-up Care Program. Visit http://lifework.arizona.edu to learn more about student child care and related programs.

Please also review resources listed by the UA Graduate College, including child care subsidies and family friendly information. The Graduate College is dedicated to promoting and strengthening family relationships. Many resources have been designed to help graduate students balance and manage family, work, and school.

 

If you are receiving salary or wages from the University of Arizona, you can establish Direct Deposit from UAccess Employee/Manager Self Service. Once logged in using your netID, to to Self Service (under Main Menu), then Payroll and Compensation, then Direct Deposit.

If you are a student who is not receiving salary or wages, you can establish Direct Deposit from your UAccess Student Center account.

  • Once logged in using your netID:
  • Click on the Account Inquiry link (under the Finances / My Account)
  • Click on the Web Refund Enrollment tab
  • Enter your direct deposit information
  • Click Enroll

FAFSA is the Free Application for Federal Student Aid, which you need to fill out if you want financial aid from the U.S. Department of Education to help you pay for college or career school. The FAFSA also is an application for aid from state governments, and from many colleges. Learn more about the FAFSA or fill out a FAFSA now.

Having a completed FAFSA on file may qualify you for need-based university/state/federal fellowships, scholarships, and private awards.

The UA Graduate College maintains a list of funding and employment opportunities, including links to merit- and need-based awards, at http://grad.arizona.edu/new-and-current-students

LPL maintains a list of awards, available at www.lpl.arizona.edu/graduate/financial

Please also review information from the Graduate Center (gradcenter.arizona.edu/) and the Office of Scholarships and Financial Aid (OFSA) (financialaid.arizona.edu/graduate-students)

Students may also subscribe to the GradFunding Newsletter. The GradFunding Newsletter is a service of the University of Arizona Graduate College, Office of Fellowships and Community Engagement. To subscribe or unsubscribe to the newsletter, send an email to list@list.arizona.edu (link sends e-mail) with "subscribe (or unsubscribe) gradfunding FirstName LastName" in the subject line. You may send opportunities for posting to the newsletter editor, Shelley Hawthorne Smith (ssmith@grad.arizona.edu).

The Carson Graduate Fellowship at LPL is funded through a generous endowment established by the estate of Virginia B. Carson, honoring her husband, a former member of the Flying Tigers, a master navigator for the U.S. Air Force Strategic Air Command, and an enthusiast of space exploration. Colonel Carson greatly admired the professionalism and accomplishments of the NASA space program.

The fellowship usually provides one year of support for a new, incoming, graduate student in Planetary Sciences. Support includes a one-year salary stipend, a supply/travel stipend, student health insurance, and the cost of tuition/fees for one academic year. Recipients are chosen by the faculty of the Department of Planetary Sciences.

General

For the complete TADA policy and information on procedures, visit the Graduate College web site.

Temporary Alternative Duty Assignments for Graduate Assistants/Associates

While changing duties for family-related needs is not required and may not be feasible in all circumstances, deans, directors, department heads, advisors and faculty shall make every reasonable effort to meet the family-related needs of graduate assistants/associates (GA's), to the greatest possible extent, and in a manner consistent with the effective and efficient operation of the University. Similarly, GA's are expected to be flexible and plan ahead to the extent possible. 

Recognizing that some family circumstances may require special flexibility, GA's may request a temporary alternative duty assignment (no more than 6 weeks during one’s entire graduate education). The alternative duties should make it feasible to remain active as a GA under the following circumstances: the responsibility to care for the GA's newborn child or newly-placed adopted or foster child or the need to provide temporary care to the GA’s spouse/domestic partner, child or parent who has a serious health condition.
 
During the period of temporary assignment to alternative duties, the full-time equivalency (FTE) will remain unchanged and the GA will be compensated at the same rate of pay for all hours worked. GA's are classified as exempt employees, so their pay is not based on number of hours worked but for the whole job, regardless of the amount of time or effort required to complete the work.

 

Graduate student parents are encouraged to consider applicable family care programs from UA Life & Work Connections, ranging from individual consultations and referrals, to Child Care Subsidy & Housing Program, lactation resources, and a University-subsidized Sick Child and Emergency/Back-up Care Program. Visit http://lifework.arizona.edu to learn more about student child care and related programs.

Please also review resources listed by the UA Graduate College, including child care subsidies and family friendly information. The Graduate College is dedicated to promoting and strengthening family relationships. Many resources have been designed to help graduate students balance and manage family, work, and school.

 

LPL Coffee Klatsch is an informal gathering of faculty, students, and staff at LPL. Coffee and snacks are provided. It's a great time to take a break and catch up with what's happening in the department. Coffee Klatsch usually happens on Wednesday at 3:30p.m. in Kuiper Space Sciences 309.

LPL Journal Club is held on Fridays at 2:00p.m. in Kuiper Space Sciences 309. Each week, there is a speaker who presents a current topic or paper for informal discussion. Journal Club topics/schedule are available here.

New, current, and prospective graduate students should check-in frequently with the UA Graduate College web site for information about degree services, funding opportunities, professional development, child care subsidies and family friendly information, health, wellness and safety, and other helpful information. The UA Graduate Center is also a good resource for graduate students as well as post-docs.

LPL hosts the UA chapter of Students for the Exploration and Development of Space (SEDS). The UA SEDS group is very active and includes students from a variety of majors. For more information, visit the UA SEDS web site.

LPL is home to the Arizona Space Grant Consortium. Led by a statewide team of managers and affiliate representatives, Arizona Space Grant is part of The National Space Grant College and Fellowship Program, established by Congress in 1987. Space Grant contributes to the nation's science enterprise by implementing research, education and public service projects through a national network of university-based Space Grant consortia.

The specific objectives of the program are:

  • To establish a national network of universities with interests and capabilities in aeronautics, space and related fields;
  • To encourage cooperative programs among universities, aerospace industry, and federal, state and local governments;
  • To encourage interdisciplinary training research, and public-service programs related to aerospace;
  • To recruit and train professionals, especially women and underrepresented minorities, for careers in aerospace science, technology, and allied fields; and
  • To promote a strong science, math, and technology educational base from elementary through university levels.

The AZSGC mission is to expand opportunities for Americans to learn about and participate in NASA's aeronautics and space programs by supporting and enhancing science, and engineering education, research, and delivering high quality public education programs. Our goal is to integrate research with education to help build a diverse, scientifically literate citizenry and a well-prepared science, engineering and technology workforce. 

The Carson Graduate Fellowship at LPL is funded through a generous endowment established by the estate of Virginia B. Carson, honoring her husband, a former member of the Flying Tigers, a master navigator for the U.S. Air Force Strategic Air Command, and an enthusiast of space exploration. Colonel Carson greatly admired the professionalism and accomplishments of the NASA space program.

The fellowship usually provides one year of support for a new, incoming, graduate student in Planetary Sciences. Support includes a one-year salary stipend, a supply/travel stipend, student health insurance, and the cost of tuition/fees for one academic year. Recipients are chosen by the faculty of the Department of Planetary Sciences.

Information about University of Arizona residency classification requirements (including residency forms) is available online at http://registrar.arizona.edu/residency

According to the Arizona Department of Motor Vehicles, out-of-state students enrolled with 7 or more units per semester are not considered Arizona residents (https://www.azdot.gov/mvd/VehicleServices/Registration/registration-compliance-violators) and do not need to license their vehicles in Arizona.

Out-of-state students with a vehicle manufactured between 1966 and 2010 must take the vehicle to one of the local emissions stations (http://www.myazcar.com/) and bring a copy of your student schedule, indicating enrollment for 7 or more credit hours. If the vehicle passes emissions, the student will pay .25 and receive and excemption sticker. If the vehicle was manufactured after 2010, the student may go to any ADOT MVD office (http://www.myazcar.com/) with a copy of the course schedule, indicating enrollment for 7 or more credit hours, and pay the .25 fee to receive the exemption sticker.

If the vehicle is registered to someone other than the student, student must provide a power of attorney letter.

 

Should you have questions about the admissions process for the University of Arizona Graduate College, including questions about transcripts, test scores, etc., please refer to the Admissions Frequently Asked Questions page (http://grad.arizona.edu/admissions/faq) and the FAQ for international applicants (http://grad.arizona.edu/international-students).

Information about obtaining a UA CatCard is here: http://www.catcard.arizona.edu/obtain_catcard.  You will need a CatCard before obtaining keys to an office in Kuiper or Sonett.

To obtain your CatCard you must visit the CatCard Office located in the Student Union. Please be prepared with the following:

  • A government or state issued photograph identification such as a driver's license, state identification card, or passport. High school issued identification is NOT accepted as valid identification.
  • A completed and signed CatCard Terms and Conditions Form
  • Students and affiliates pay $25 for their first card.
  • Faculty and staff are issued their first CatCard free of charge.

Please Note: When you apply for your CatCard, you will need to provide your student or employee identification number to verify your status at the University of Arizona. This information is needed because only students, faculty, staff, and some affiliates of the University of Arizona are eligible to receive a CatCard. This number will not appear on the face of your CatCard, but it will be encoded electronically on your card, to be used for necessary UA internal purposes only. The number will not be provided to outside entities without your prior consent.

Requirements

  • Students must be enrolled in at least one class, or be participating in a New Student Orientation.
  • New employees must have been issued an employee identification number (EmplID) and show active status in the payroll system.

International Students

New, current, and prospective graduate students should check-in frequently with the UA Graduate College web site for information about degree services, funding opportunities, professional development, child care subsidies and family friendly information, health, wellness and safety, and other helpful information. The UA Graduate Center is also a good resource for graduate students as well as post-docs.

Should you have questions about the admissions process for the University of Arizona Graduate College, including questions about transcripts, test scores, etc., please refer to the Admissions Frequently Asked Questions page (http://grad.arizona.edu/admissions/faq) and the FAQ for international applicants (http://grad.arizona.edu/international-students).

International students should refer to the University of Arizona Global Initiatives Office web site, which provides useful information on visas, language requirements, passports, arrival checklists, resource manuals, orientations, etc: https://global.arizona.edu/